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Subsection 12.1.6 Finding and Replacing

This is an essential tool to know how to use when you are writing, editing, and revising drafts. For instance, you might use the term “third world” repeatedly throughout your essay but then realize that “Global South” is a more appropriate option. Finding and replacing makes it easy for you to search for all instances of “third world” and replace them with “Global South.”

Finding

Say you would like to find all instances in your paper where you use a certain word or phrase.

Simply highlight the word or phrase you want to find, open the “Home” tab, select the “Find” option on the far right of the toolbar (it is often accompanied by a magnifying glass), and select “Find” on the scroll-down menu.

When you do this, all of the instances of the word or phrase are highlighted in the text and a navigation dialogue box will appear on the left-hand side of the screen displaying all instances of use. You can go to a certain instance by clicking on the text boxes under the “Results” column.

Replacing

If you'd like to replace a word or phrase with another word or phrase, highlight the desired text you'd like to change, open the “Home” tab, and find the “Replace” option to the far left beneath “Find.”

When you select “Replace,” a dialogue box will appear with the original text and give you the option to write in what you would like to replace it with. You may then hit “Replace” if you'd like to replace that one instance, “Replace All” if you'd like to replace all instances in your document, or “Find Next” to go through all instances until you find the one you want to replace.

Here we replaced all “IMPORTANT WORD”s with “CRITICAL WORD”s, but keep in mind that it's often better to use a mix of important AND critical words to enhance your vocab diversity. If you use the same important word in every single sentence, your paper will get really repetitive really quickly.